Helping You Get Organized and on Schedule
Email Management
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Procurement
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Order Tracking
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Scheduling
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Presentations
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Proposals
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Invoicing
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Email Management 🟄 Procurement 🟄 Order Tracking 🟄 Scheduling 🟄 Presentations 🟄 Proposals 🟄 Invoicing 🟄
Admin Services
Your studio runs smoother when the backend is under control. Connect with a VDA for all your administrative needs. From inbox management to client coordination and project organization, our VDAs keep your studio operating with clarity, consistency, and calm.
Our Administrative Services Include:
Studio Support
Management Platforms (Asana, Notion, ClickUp, Monday etc.)
Email Management
File Management
Procurement
Order Placing & Tracking
Sample Orders
Scheduling & Deliveries
Vendor Communication
Designer Platforms
Studio Designer, Programa
Houzz Pro / Ivy, Design Files
MyDoma, Design Manager
and more! …
Client Support
Scheduling Meetings
Client communication
Customer Service
Project Reports
Documentation
Presentations
Proposals
Design Briefs
Spec Books
General Admin
Drafting & Processing Invoices
Expense Recording
Email Drafting
Maintain Client Databases
If you don’t see what you’re looking for, reach out and we’ll find the right assistant for your project.
Meet our featured Admin VDAs!
Our team of VDAs is ever growing. Below is a list of a few of our VDAs but not exclusive.
Meet Pam
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Pam is a native New Yorker with a degree in Textiles, Marketing, and Design. She has been working as an Interior Designer for over 20 years.
Her design style is eclectic and colorful with a comfortable vibe. She doesn’t believe in the interior design "rules" and loves to mix and match pieces from different price points, trends, and eras.
Meet Hannah
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Hi! I'm Hannah Halter, an award-winning designer with roots in Texas, Hawai’i, and California. Where coastal life and natural beauty constantly shape my creative point of view. I have years of experience in full-service design and renovation, executing projects from start to finish.
My design style is fueled by curiosity and a love for the unexpected: strange objects, natural textures, art that tells stories. I'm inspired by the colors and contrasts I’ve experienced through travel, by art in all its forms, and by the simple, grounding pace of nature.
I believe good design reflects the people who live in it, and I’m passionate about helping create spaces that feel expressive, layered, and full of life.
In my free time I enjoy surfing, exploring new places, dinner parties with friends, dabbling in point-and-shoot film photography, and seeking out live music every chance I get.
Learn More
Meet Janelle
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Janelle’s main services are product sourcing, creating presentations, mood boards, and spreadsheets, uploading products, invoicing, and communicating with vendors and reps.
Janelle has experience with HouzzPro/Ivy and studio designer, making proposals, invoicing, etc. Experience with Asana, Monday, and Excel.
Meet Meridith
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For the last 21 years, Meridith has successfully operated an award winning full-service interior design firm specializing in highly custom residential interiors. Recently, she made the move to her husband’s home country of France and is ready to put her experience to use by helping other designers succeed. Imagine working with an experienced design assistant who understands the challenges you face as business owner and wants to help you grow!
Meridith is also a Certified Kitchen and Bath Designer and is qualified to assist with sourcing finishes and fixtures for those spaces. Her work has been featured nationally in Better Homes & Gardens, Kitchen & Bath Ideas, and Dream Lofts & Condos.
Here are a few tasks you can request:
Sourcing: Research fabrics, floor and wall covering, antiques, and accessories; Assist with FF&E selection
Client Services: Design floor plans, elevations and material boards for client presentation; Create mood/concept boards
Product Procurement: Place orders; Communicate with vendors and track regularly until items are received
Organization: Create digital folders for each client; Organize and update your portfolio; Record notes in your consumer relationship management software; Follow up on client and prospect interactions
Administration: Generate invoices, proposals and purchase orders
Social Media Management: Social media engagement; Content creation, Scheduling and sending
Overseas Representation: Based in Bordeaux, she is a 2.5 hour train ride to Paris and can travel to represent you and your company
